A Complete Guide to Installation and Use HP 2540 Printer

A Complete Guide to Installation and Use HP 2540 Printer
May 24, 2023 0 Comments

Affordable and versatile, the HP 2540 Printer is a great choice for everyday printing, copying, and scanning needs. It is particularly suitable for home use and students, offering wireless printing capabilities from tablets and smartphones. The setup process for this printer is simple, allowing you to complete it independently and start using it right away. For software support, including drivers and usage instructions, you can visit the official HP website.

Print a Document using HP 2540 Printer:

In this guide, we will walk you through the easy process of printing a document on an HP printer. You can follow these steps on your own, as they are straightforward. Let’s explore how to print a document on both the Windows and Mac OS platforms.

Printing a Document on Windows and Mac OS

To print a document from your HP printer on both Windows and Mac OS, follow these simple steps:

  • If you are using the printer for the first time, then you must visit the HP official website and download the necessary drivers.
  • Open the document that contains the photo you want to print.
  • Select the print option and choose your HP printer from the list of available printers.
  • Give the print command and wait for the document to be printed.

How to Install Drivers for HP 2540 Printer

Here’s a simplified guide on installing the HP 2540 printer driver for both Windows and Mac OS.

Steps to Install Drivers for HP 2540 Printer on Windows:

  • The Windows computer’s power supply should be stabilized first, then the printer should be connected.
  • Make sure your internet connection is reliable.
  • Confirm that both your computer and printer are connected to the internet.
  • Open your web browser and visit the HP Official website to download HP 2540 printers driver.
  • Run the downloaded driver file and follow the on-screen instructions to initiate the installation process.
  • Follow the detailed prompts to complete the driver installation.
  • Once the installation is finished, you will see the printer icon on your Windows desktop, indicating that your printer is ready for printing.

Please note that the steps above are specific to Windows operating systems. For Mac OS, the installation process may vary slightly, but you can find the necessary driver and installation instructions on the manufacturer’s website.

By following these steps, you can successfully install HP 2540 printers driver and be ready to start printing.

Steps to Install Drivers for HP 2540 Printer on Mac OS

  • Ensure that both your Mac device and the HP Deskjet 2540 printer have a stable network connection.
  • Check the strength of your network connection and ensure it is functioning properly.
  • Open a web browser on your Mac and navigate to HP’s official website.
  • Select your HP 2540 printer model and click on the provided link to proceed with the download.
  • Look for the appropriate Mac device driver that is compatible with your operating system.
  • Open the downloaded driver package and go to instructions for installation.
  • Follow the instructions provided to install the driver, carefully following the on-screen prompts.
  • After a successful installation, an icon representing your HP 2540 printer will appear on the desktop of your Mac device.

How to Download HP 2540 Printer Drivers from CD or DVD:

If you prefer to install drivers using a CD or DVD, follow these steps:

  • Check to see if your computer has a CD or DVD drive.
  • Insert the CD or DVD containing the HP 2540 printer drivers into the CD/DVD drive of your computer.
  • The installation process should begin automatically. If not, locate and run the setup file from the CD/DVD.
  • Follow the on-screen instructions provided by the installation wizard to install the drivers.
  • Once the installation is complete, you can proceed with using your HP 2540 printer.
  • By following these steps, you can successfully install the drivers for your HP 2540 printer on Mac OS. Whether you choose to download drivers from the official website or use a CD/DVD, you’ll be ready to start printing in no time.

HP 2540 Printer Driver Installation Using CD/DVD for Windows:

If you prefer to install the printer drivers using a CD or DVD on a Windows computer, follow these simple steps:

  • Ensure that both the printer and its drivers are turned on and ready.
  • Establish a solid connection between the Windows computer and the HP 2540 printer.
  • Before inserting the CD or DVD, check for any scratches or damage on the disc.
  • Verify that both the computer and printer are in a stable state and ready for installation.
  • Insert the CD or DVD into the appropriate drive and wait for the installation process to initiate.
  • Pay attention to the on-screen instructions and follow them closely during the installation procedure.
  • Once the installation process is completed, your printer will be ready for use.

HP 2540 Printer Driver Installation Using CD/DVD for mac OS:

To download printer drivers using a CD or DVD for Mac OS, follow these steps:

  • Take out the HP printer CD or DVD and the accompanying printed materials from the box.
  • Inspect the CD or DVD for any scratches or damage before proceeding.
  • Open the disc drive on your Mac device and insert the CD or DVD. A permission box may appear on the screen when installing CDs or DVDs on your Mac.
  • Select the “Allow” option to begin the installation process on your Mac device.
  • Follow the detailed instructions displayed on the screen during the installation.
  • Once the installation process is complete and your printer is ready, you can issue print commands and start printing.

By following these steps, you can easily install the HP 2540 printer drivers using a CD or DVD on both Windows and mac OS operating systems.

How to Update the HP 2540 Printer Driver:

In order to update your printer drivers, we will provide you with the necessary steps. HP regularly releases software updates for its printers, and You have two options in order to update the driver, either you can get it done using device manager or you can choose the automatic option for the same.

 Updating HP 2540 Printer Drivers Using Device Manager:

Follow these steps to update your HP printer using Device Manager:

  • Access the Device Manager from your computer’s home screen.
  • Locate and select the printer from the Device Manager’s list. Here, you will see the printer icon in the list.
  • Alternatively, you can enter “123.hp.com/setup 2540 printer” in your browser and select “Update driver.”
  • Choose the option for automatic search to update the printer drivers.
  • If the printer driver is already up to date, you will be notified that the best driver for your device is already installed.
  • Once the process is complete, restart your computer to ensure proper functioning.

Automatically Updating HP 2540 Printer Drivers Using Driver Support:

To automatically update your HP 2540 printer drivers using driver support, follow these instructions:

  • First, check if your current driver supports automatic download updates.
  • Download the driver from a reliable source if needed.
  • Register for the driver support software, providing basic information such as your email address and password.
  • Launch the software to locate your printer after the download process is complete.
  • Click on the HP printer’s driver support to initiate an automatic update.
  • The program will assist you in automatically upgrading your printer drivers.
  • By following these steps, you can easily update the HP 2540 printer driver either manually through Device Manager or automatically using driver support.

How to Troubleshoot the common issues of HP 2540 Printer:

Let’s explore some common issues that may occur with an HP 2540 printer and the easiest ways to resolve them.

Issue 1: HP 2540 Printer Not Found During Driver Setup

If you encounter the problem of the HP printer not being found during driver setup, you can try the following solutions:

  • Reinstall the printer: The simplest solution is to reinstall the printer, which may automatically resolve the issue. Give it a try.
  • Access printer drivers in Windows: If you’re using Windows, navigate to the Control Panel and locate the printer drivers there.
  • Uninstall and reinstall drivers: Delete the existing driver setup and choose to uninstall it. Then, reinstall the printer drivers and restart your computer.

Issue 2: HP 2540 Printer Offline Problem

The offline problem can affect any printer, including HP printers, but you can easily resolve it by following these steps:

  • Install HP Print and Scan Doctor: Download and install HP Print and Scan Doctor on your computer, and connect it to the HP Deskjet 2540 printer.
  • Use HP Print and Scan Doctor: Launch HP Print and Scan Doctor on your computer.
  • Locate the HP 2540 printer: Find the HP 2540 printer on your computer device.
  • Follow the prompts: Select the appropriate options as guided by the HP Print and Scan Doctor.


We have provided a comprehensive user manual for the HP 2540 printer, making it easier for you to use, even if you’re new to printers. However, if you encounter a problem that you can’t resolve on your own, you can seek assistance from the 123-hpp support team, who will be able to help you with a simple and efficient solution.

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